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How to configure a Google or Yandex email for a domain

How to configure a Google or Yandex email for a domain
Danya Kolesnikov
Marketing specialist

We already wrote how to configure custom email domain in Vepp and make it work — if you just need an inbox on a website domain, read this article. This instruction will be helpful for those used to Gmail, or Yandex.Mail. To begin with, let’s compare these services with each other, and then will tell you how to create an inbox on a domain in one of them.

Service comparison

Google and Yandex don’t just offer email but whole packages of services: cloud space, a corporate messenger, a calendar, and other services. We won’t go into detail, we’ll just look into email functions and cloud space at the most affordable rates.

  Google (G Suite) Yandex.Connect
Number of users and inboxes Unlimited 1000
Cloud storage 30GB for every user Free, 10GB for every user
Inbox volume Unlimited Unlimited
Email in the mobile app + +
Ads in the interface - +
Cost 6$ for a user Free

If you’re looking for an email service for yourself, the functionality of Yandex.Connect will be enough. G Suite from Google has even more cloud storage space, doesn’t have ads, but it’s paid: $6 for a user and 2 weeks of the trial period. Choose whatever suits your needs best and then we’ll set everything up:

Connecting G Suite

The Gmail interface on a domainThe Gmail interface on a domain

Step 1. Sign up for the service

It’s a good place to remind you that G Suite is not free. It costs from $6 a month and 2 weeks of a free trial period. Let’s register first:

  1. Open the G Suite page and click Get started.
  2. You’ll have to pass a long form. You’ll be asked for the number of your employees (accounts), your full name, your email, and, finally, the domain itself.
  3. Specify the inbox name, come up with a password and then click Agree and continue.

Registering in G SuiteRegistering in G Suite

Step 2. Configure the email

After the registration, you’ll be redirected to the configuration console. Here, you’ll need to configure your domain so that it could work with Gmail. Press the Activate and Continue buttons. Google will insist that you create 6 MX records for the email to work, and one unique MX record, verifying that the domain is indeed yours.

Remove the MX record. of the domain at your registrar and specify the records from Google. If you don’t remember your registrar, use the Whois service. Specify the domain, the company name will appear in the Registrar field.

Add the essential MX records:

Mail server Priority
ASPMX.L.GOOGLE.COM. 1
ALT1.ASPMX.L.GOOGLE.COM. 5
ALT2.ASPMX.L.GOOGLE.COM. 5
ALT3.ASPMX.L.GOOGLE.COM. 10
ALT4.ASPMX.L.GOOGLE.COM. 10

Add the unique record for the domain verification with a priority of 15. It is specified in point 5 of the instructions.

Copy the MX record from point 5 of the instructionsCopy the MX record from point 5 of the instructions

Important! If you had a previously configured email on the domain, it will stop working after the removal of the MX records.

If you need more detailed instruction on creating an MX record, try to look for it at your domain registrar, you can also contact technical support. Here are links to the instructions from popular registrars:

Once you are done with the records at the registrar, click Activate GMAIL If the records haven’t updated, wait a bit and try pressing the button again. It might take up to 72 hours but usually, something between thirty minutes and two hours is enough.

After the verification, you’ll be redirected to the main page. Google will suggest creating a few more inboxes right off the bat. Remember that you can only create 10 inboxes and only for 14 days for free. Later, each address will become paid.

The email is configured. Create some more users or click the greyed out “Skip...” captionThe email is configured. Create some more users or click the greyed out «Skip...» caption

Everything is done! You can send yourself the first email by pressing the Send test email button.

We also recommend configuring a DKIM signature and an SPF record so that your emails didn’t end up in the spam folder. You can also access your mail via the smartphone app.

 

Connecting Yandex.Connect

The Yandex mail interfaceThe Yandex mail interface

Step 1. Sign up for the service
  1. Sign up or sign in to an existing Yandex account.
  2. Open the Yandex.Connect main page and click Try out.
  3. Come up with a company name and click Connect. The company name isn’t used in email conversations — only email users on your domain will be able to see it.
  4. The registration process is over, you’re going to be redirected to the Yandex.Connect main page.

The registration in Yandex.Connect
The registration in Yandex.Connect

Step 2. Verify your domain

At this step, it is important for your website to be available for the domain. The Yandex bot will try to access your website, and if it is unavailable, you won’t be able to verify your domain.

  1. Open the Webmaster tab and select Add a domain.
  2. Specify the domain name and click Add.

    The domain addition window in Yandex.ConnectThe domain addition window in Yandex.Connect

  3. The domain verification instruction will open. We recommend selecting the easiest method — create and upload an HTML file to the website. The file can be downloaded by any file manager, for example via FTP or using Vepp, as we do.

    The domain verification instruction from YandexThe domain verification instruction from Yandex

  4. Open Notepad and paste the contents from the HTML file point in there.
  5. Click Save as. Change the file extension to All files. Specify the name from the first point of Yandex instructions.
  6. In the new tab go to Vepp. Open the My websites section. Go to the Menu of the necessary website — Open in the file manager.
  7. Click Upload and select the saved file.

    File manager in VeppFile manager in Vepp

  8. Go back to the Yandex.Connect tab and click the Check button.
  9. Wait for 15-20 seconds. Done! You should be able to see the Domain is verified caption.

    The domain is verified but not yet set up to work with emailThe domain is verified but not yet set up to work with email

Step 3. Configure the email

In order for the email to work, you are going to need to specify an MX record at a domain registrar. If you don’t remember your registrar, check it through the Whois service. Specify the domain and you’ll see the company name in the Registrar field.

You’ll need to do exactly two things at the registrar website:

  1. Remove the MX record if it is specified.
  2. Create a new record:
Subdomain name Mail server Priority
@ mx.yandex.net. 10

Important! If you had a previously configured email on the domain, it will stop working after the removal of the MX records.

If you need more detailed instructions on creating an MX record, try to look for it at your domain registrar, you can also contact technical support. Here are links to the instructions from popular registrars:

Once you are done with records, wait until they are updated. It might take up to 72 hours but usually, something between thirty minutes and two hours is enough. You can use a special service from Google. to check whether the record has been updated. Specify your domain, press Enter and check if the record appeared in the Answer field.

We checked the domain through a special service — the MX record has been updatedWe checked the domain through a special service — the MX record has been updated

Go back to Yandex.Connect. Check the domain status . Check the domain status in the Webmaster tab. If «The domain is verified and ready to work», then so it is, hooray!

The domain is configured — you can start creating inboxesThe domain is configured — you can start creating inboxes

Step 4. Create an inbox

Everything is configured. The only thing left to do is create a user in order to get a new inbox:

  1. Open the section Admin Tools — Add — Add a person.
  2. Specify the user’s full name, address and the password of a new inbox. Click Add.

The new user and inbox registrationThe new user and inbox registration

Done! Authorize with the data you’ve just created. Go to Yandex.Mail and try to send the first email.

We also recommend configuring a DKIM signature и an SPF record, so that your emails didn’t end up in the spam folder. You can also access your mail via the smartphone app.

Cool! We figured out how to configure the email on a domain at three services. I hope you found a suitable one, followed our instructions and are already using your pretty address. In case you found this too difficult, configure a mail server in Vepp.

Danya Kolesnikov
Marketing specialist